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Workspace users - Roles and permissions

Workspace users - Roles and permissions​

  • Owners and Creators:
    The Creator role is assigned to the user who creates the workspace or is designated as the workspace owner. This role grants the highest level of control within the workspace.

  • Editors:
    Editors are users who have significant control over the content within the workspace. They can create, edit, and manage various types of content.

  • Viewers:
    Viewers have restricted permissions and primarily possess read-only access to the workspace content.

By understanding these roles and permissions, workspace administrators can effectively manage access and ensure that each user has the appropriate level of interaction with the content. Proper assignment of roles helps maintain security, streamline collaboration, and enhance productivity within the workspace.

The following permissions are assigned to each role:

Role

Function

Permission

Owners and Creators

Can change the role of any member (Creator, Editor, Viewer).

  • Full Control: The Creator has comprehensive control over all aspects of the workspace.

  • Member Management: Can add and remove members.

  • Content Management: Can create, edit, and delete all types of content within the workspace.

  • Role Assignment: Can assign roles and permissions to other users within the workspace.

  • Administrative permissions such as Storage and Provider Settings management and
    Delete protection settings management

  • Workspace Deletion: Has the authority to delete the entire workspace.

Editors

Can update the role of other Editors or Viewers.

  • Content Creation and Management: Can create, edit, and delete content within the workspace.

  • Collaboration: Can collaborate with other users by sharing and working on content together.

Viewers

Can update the role of other Viewers.

  • View Access: Can view and access content created within the workspace.

  • Read-Only: Has read-only access to documents, files, workbooks, and dashboards. Viewers cannot make any changes or edits to the content.

Accessing workspaces

On the Home page, from the left navigation panel, click Workspace. In the Workspace page, all the available workspaces are listed. You can sort the list or search for a specific workspace within this list.